Consider asking yourself the following:
- What are the parts of my business that I need to improve? Are there more things that I need to delegate? Do I need to hire someone to do something I don't like working on in order to grow my business?
- Outside of my business, what are the biggest distractions and drains on my time? Can any of these things be shared with a family member?
- What are the obligations that I cannot change?
- In the early stages of my business what aspects did I enjoy the most about it...what is it that I really love to do?
I have put together some points to help carve out some time for the things that you love.
When are you most efficient?: My husband and I work on opposite ends of the spectrum. After 3:00 don't schedule an important meeting with him. For me, I'm just getting into my stride, bring it on. Work your most important tasks when you're most alert and working at your peak.
Line your day up just 15 to 30 minutes early: Give yourself a head start to deal with your emails, shuffle your leftover paperwork from the day before, to get your phone calls to your suppliers done before you open the doors.
Create a list: Things that you want to achieve that day or week. I use Google Keep , a super easy, free note taking check-list program that you can also use on your phone. Tick them off as you go, it gives you a feeling of accomplishment. Colourize the notes by importance or subject, e.g. Green customer requests, Yellow family requests etc. If you're old school, keep a note pad and pen with you to jot things down before you forget them.
This one's going to hurt! But you might find 2 hours of totally quiet uninterrupted time (possibly on a morning of your day off) might get a weeks worth of company maintenance done in a couple of hours.
It's not going to reduce the time spent working, but it's definitely going to reduce your stress.
Block out time: This will hold you accountable and help you avoid procrastinating. You'll find that the free timer countdown program e.ggtimer.com is very helpful in not letting the time get away on you. (Especially when on the computer) Because you know it's running in the background you tend to work more efficiently.
Prioritize and learn when to say “No.”: You only have so much time and you can only be at so many events. Choose the ones that benefit you, your family and your business.
Harness technology: Embrace it to make your job easier.
Set boundaries: Have reps make appointments for meetings. Ask them to email you an agenda in advance. What do they want to go over? Is it booking season? Are they showing new product? Are you being rewarded with a cruise for being their best customer? Then you are prepared in advance for the meeting and you don't waste time listening to the rep to explain why they're there. They shouldn't just blow in the door and expect you to drop everything. Don't confuse being overwhelmed and busy with being productive.
Get off Facebook, Pinterest: Pick a certain time of day to deal with these or you will have no day left. Again e.ggtimer.com. or give me a call.
Speaking of Pinterest, I have attached my board of free digital tools that I'll always updating.
See what ones work for you.
Be kind to yourself: Try a few of these things to organize your time and you could find that you are spending the time you need to move your business forward.
Throw some ideas my way on how you managing your priorities and time.
Smiles from TLC